Staff Assistant Jobs in Philadelphia, PA at bp
Title: Staff Assistant
Location: Philadelphia, PA
About UsJob Profile SummaryAt bp, we’re reimagining energy for people and our planet. With operations working across almost every part of the energy system, we’re leading the way in reducing carbon emissions and developing more sustainable methods for solving the energy challenge.
We’re a team with varied strengths of engineers, scientists, traders and business professionals determined to find answers to problems. But we know we can’t do it alone. We’re looking for people who share our passion for reinvention to bring a fresh opinion, ambition, and to challenge our thinking in our goal to achieve net zero!
Job AdvertRole SynopsisThe Administrative Assistant is an in office role that reports the Plant Manager and provides support to various plant leaders. There is a mix of responsibilities that this role performs such as maintaining office and break room supplies, working with highly confidential employee data, running reports, inputting data, and even working with Accounts Payable/Receivable. The ideal candidate will be able to do a variety of different kind of administrative tasks while working in a dynamic environment with changing pace and needs.
Support management staff as needed with clerical, planning, ordering, research, etc.
Manage plant payroll, vacation/absence planning and over time tracking
Non Product Related accounting including: vendor creation, entering requisitions, receiving goods, processing documents, checking requests, misc. Accounts Payable or Accounts Receivable support when needed
Provide office, IT and HR support to plant personnel as needed
Assist in maintaining and managing the Kronos timekeeping system
Maintain personnel records and plant files
Provide reception and security services for plant visitors
Maintain site administration documents including: emergency contact list, phone & office directory, organizational chart, training forms, evacuation list, vacation calendar, contractor safety orientation data
Manage Non Product Related inventory and supplier accounts such as food service (Thomas Miller, break room supply, Eagles Peak, etc.) and copier supply for offices, and laboratory
Manage Concur (credit card, and expenditures) statements for leadership team
Assist in planning staff wellness events
Maintain media rotation
Maintain TV media updates
Support new hire and terminated employee process – uniform recovery or orders, addition and removal from all site admin documents, create or disable security badges, set up for trainings
Reconcile procurement, travel and entertainment accounts regularly
Regularly monitor and report on safety observation conversations and quality observation conversation assuring goals are met
Support site management of change processes as requested by engineering
Track important goals
Ensure payment of Non Product Related bills, including rent, are paid on time
Crucial Experience/Job Requirements
Associates Degree preferred (but not required) or equivalent experience
Ability to work fulltime at the reception desk every day
Maintain a high degree of confidentiality
Organization – Prioritizing daily, weekly, semi-monthly, monthly tasks etc.
Exposure to payroll, accounts payable/receivable, and other financial transactions/skills
Skills in partnering with different plant leaders
Develop a problem solving mentality
Ability to balance various priorities
Considering Joining bp?
At bp, we support our people to learn and grow in a diverse…