Registry Administrator 0.8FE One Year Contract (High Wycombe Campus) Job at Buckinghamshire New University – in High Wycombe
Fixed Term Contract
£21,814 – £24,461
Hours per week
Part Time (0.8 FTE) One Year Fixed Contract – Position in High Wycombe
Bucks New University is a new generation university offering courses which are professional, practice-based and industry-related. An opportunity has now arisen for a skilled, motivated and experienced administrator to join Buckinghamshire New University as a Registry Administrator in the Academic Registry, Student & Course Administration Unit.
You must be organised, have a good eye for detail, be able to prioritise workloads as appropriate and be able to operate under pressure in a fast-moving and changing environment.
As a first point of contact for staff, students and visitors you will have excellent interpersonal and communication skills for dealing with enquiries in person, by telephone and by email. You will have a good standard of education, excellent organisational skills, be used to working to deadlines with a high degree of accuracy, and be able to work within existing administrative procedures. You will be able to demonstrate good IT skills and have a good working knowledge of Microsoft packages , Word Excel & Outlook and will be responsible for updating student records using designated software. You will need to be self-motivated, and also be able to work as part of a team.
Good administrative experience is essential, and a positive and flexible outlook would be an advantage. Please see the job description for further details of the general responsibilities of the post.
All applications are online. The university operates an anonymised shortlisting process and therefore any uploaded CV’s or supporting documents must not include your name and personal details. Please ensure the application form is completed in full.
Closing Date: 18th April 2021 -Midnight
Interview date: 27th April 2021
Please note that if you do not have permission to work in the UK, Bucks New University will not be able to obtain a Certificate of Sponsorship for you to take up this position. All non EU/EAA candidates must have valid immigration status and/or a UK visa valid for the duration of the contract in order to be considered for this appointment.
At Bucks New University equality of opportunity and diversity is at the heart of all we do and fully integrated into our values. Our aim is to create an inclusive environment where everyone thrives and feels a sense of belonging. We are committed to diversity and welcome applications from different backgrounds and experiences.
Bucks New University is a Disability Confident employer and as such you will be given the opportunity to declare a disability as part of the application process.
The University is also committed to achieving the Race Equality Charter
Job Title: Registry Administrator
Faculty/Directorate: Academic Registry
Location: High Wycombe or Uxbridge
Hours: PT (0.8 FTE)
Responsible to: Registry Officer (School of Aviation and Security)
Responsible for: None
Academic Registry Mission:
The mission of the Academic Registry is to provide efficient, effective and professional support services across the University in the areas of academic quality and governance, student records and data, educational partnerships, and student and course administration from enrolment to graduation.
This post holder is responsible for providing administrative support for the University’s academic quality assurance processes in relation to the student experience and the delivery of programmes.
The post holder will be required to be proactive and flexible in delivering support to academics and students, be able to operate under pressure and to undertake/ coordinate/ oversee task champion roles as required.
The purpose of the job description is to indicate the general level of responsibility: the duties may vary from time to time without changing the general character or level of responsibility.
Main Duties & Responsibilities of the role:
To provide consistent administrative support for processes designed to deliver programmes and for student engagement with teaching and assessment in accordance with planned schedules and deadlines.
To support the academic quality-related administrative processes related to assessment and results.
To process amendments to student records.
To maintain the accuracy and integrity of data held on the Student Record System including regular checking of data in liaison with Registry Officers.
To develop a thorough understanding of the rules and regulations related to student administration, curriculum structures and assessments.
To assist in the provision of data as required.
To assist with student-related events as required.
To assist with the Board of Examiners as required
To undertake a task champion role as required.
To support student-related administrative processes, and be involved in planning for such activities.
To input student-related and and assessment data accurately into the Student Record System in accordance with University procedures and regulations.
To provide a professional and consistent service to students, academics, internal and external stakeholders.
To maintain effective communication with the student body through a variety of channels.
To attend relevant meetings as appropriate and take notes as required.
To assist with the University’s Graduation Ceremonies, undertaking specific tasks as required.
To be actively engaged with internal working groups and to proactively implement agreed process changes within the University.
To adopt and demonstrate behaviours aligned to the University’s values.
There may be a requirement for these duties to be carried out across different sites within the University.
To undertake any other duties working flexibly across the Academic Registry commensurate with the grade of the post, as required by the line manager and Academic Registrar & Secretary.
E – Essential D = Desirable A = Application T = Test I = Interview
Education, Qualifications & Training
E / D
Means of Testing
Good general education
Knowledge & Experience
E / D
Good general administrative experience
Experience of working with computer database systems
Experience of problem solving
Experience of teamworking
Experience of customer service
Experience of working in Higher Education
Awareness of data protection, freedom of information and consumer rights legislation
E / D
Ability to work flexibly under own initiative and to tight deadlines
Excellent use of Microsoft office
Good interpersonal and communication skills
Good organisational skills
Methodical and accurate approach – meticulous attention to detail
Willingness to work flexible hours as required
Willingness to work at any of the University’s campuses
ROLE COMPETENCIES (6 most relevant to the role)
Agreeing and delivering student expectations
Responds to requests for information and help
Anticipates student needs
Ensures commitments are met
Presenting and communicating
Understands instructions and handles routine enquiries
Speaks clearly and checks understanding
Listens to others withour making assumptions
Adapting and coping
Open to new ideas and change
Responds helpfully to others
Remains focued and productive under pressure
PEOPLE / RELATIONSHIPS
Adhering to Bucks Values
Follows policies and procedures
Consistently keeps to schedules/deadlines
Delivers on committments
Planning and Organising
Organises own workload and follows direction from others
Understands the University strategy and plans and how these impact on own role
Problem Solving and Decision Making
Resolves problems that occur on a regular and routine basis
Acts without being prompted
Follows guidelines to make routine decisions
About the Company
Company: Buckinghamshire New University –
Company Location: High Wycombe