Overview

Office Manager Job at Voltedge Dublin

Zephyrus Aviation Capital Limited

Job Title: Office Manager

Contract: Permanent Part-time (flexibility to determine contracted hours likely to be between 20 and 30 hours per week)

Benefits: Pension and Health Insurance

Location: Dublin / in-office (not remote/hybrid)

Reports to: Director, Structuring and Pricing

About Zephyrus

Zephyrus Aviation Capital is a commercial aircraft leasing, trading and management company led by a team of aviation industry veterans focused on aircraft that are in the young to mid-life phase of their life cycle. We have offices in Dublin and Florida. This role will be based in our office in the IFSC in Dublin City Centre.

This is a new exciting role which will support the company as it continues to grow. We offer a competitive salary and benefits. This is a permanent part time role and the weekly hours are likely to between 20 to 30 hours and days and times will be agreed when an offer is made to suit both the company and role holder. It is currently anticipated that there will be a requirement to be in the office on Tuesday, Wednesday and Thursday although there is flexibility available around the pattern of hours.

Description of Role and Responsibilities

Oversee general office operations and liaise with the landlord and other facility management vendors to ensure that the office is operating smoothly

Provide administrative support to executive team, including scheduling group meetings, maintaining calendars, research, and preparing reports, presentations and correspondence

Manage contract and price negotiations with office vendors and service providers

Assist in planning and managing company meetings, conferences and events

Coordinate domestic and international travel for team members through the company’s travel agency

Order and manage office supplies and furnishings, including management of accounts with various vendors

Identify opportunities for process and office management improvements, and assist in designing and implementing new systems

Maintain log of all office equipment and IT peripherals and assist COO in managing and maintaining IT infrastructure

Assist in the onboarding process for new hires

Maintain company travel and vacation/PTO calendars

Manage the G&A office budget, ensure accurate and timely reporting

Manage branding, social media and other PR initiatives

Qualifications

Three years or more previous experience as an office manager and/or executive assistant

Strong computer skills, including proficiency in Microsoft Word, Excel, Outlook and PowerPoint

Attention to detail and organization skills

Time management skills; ability to multi-task and problem solve

Excellent written and verbal communication skills

Experience with corporate social media and branding preferred

Attractive salary plus benefits

About the Company

Company: Voltedge

Company Location:  Dublin

Estimated Salary:

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About Voltedge