LAX Administrative Assistant (Billing/AP/Payroll Clerk), Fueling Jobs in Los Angeles, CA at Swissport

Title: LAX Administrative Assistant (Billing/AP/Payroll Clerk), Fueling

Company: Swissport

Location: Los Angeles, CA

Job Summary
To efficiently process, billing, payroll, assist with accounts payables and receivables along with fuel accounting processes.
Job Responsibilities

Prepare billing in accordance with customer type of service, Jet Fuel and/or Unleaded and Diesel Fuel
Ensure accounts payables are processed in a timely manner and allocated to the proper cost center and GL accounts
Train new administrative and clerical employees as directed
Monitor the Attendance Enterprise Payroll System
Responsible for supply ordering
Prepare monthly, quarterly and annual reports as needed
Enter accurate Fuel accounting data and reporting
Research/process customer claims, invoices and payments
Maintain the Purchase Order log for Repairs and Maintenance
Support all departments ensuring compliance with standardized times for processing and ensure efficient and effective communication with Department and Administration Managers
Ensure payroll is accurate and processed timely
Maintain fuel tickets for airlines and suppliers
Controlling and reporting that all payroll processed is authorized by respective Managers
Required to perform other duties as assigned

Qualifications and Competencies

Excellent verbal and written communication skills
Ability to comply with deadlines and work under pressure
Comfortable with Microsoft applications
Experience in airline finance is a plus
Have professional phone etiquette
Self-driven and have high energy levels
Organized and attention to detail a must.

Equal Employment Opportunity Statement Swissport as an equal opportunity employer bases its hiring decisions on the business need and the best qualified candidates available, and does not discriminate in its employment decisions on the basis of any protected category. Candidates who are offered employment may be subject to a criminal record and other background checks as permitted or required by company policy or applicable law.
About us Swissport International Ltd. is the leading Ground Services Provider to the aviation industry. Swissport is employing over 61,000 dedicated professionals, serving over 835 client companies at 280 stations in 48 countries on five continents. Swissport delivers unparalleled value in the areas of Ground Handling, Cargo Services, Executive Aviation, Travel Services, Fueling and Aircraft Maintenance. We strive to operate with the core values of People, Professionalism, and Partnership in all that we undertake. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience”.

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About Swissport