Finance Administrator Jobs in Fort Lauderdale, FL at Chapman Freeborn Airchartering

Title: Finance Administrator

Company: Chapman Freeborn Airchartering

Location: Fort Lauderdale, FL

Are you ready to charter your own career?

The runway to success in global aviation begins here…Are you looking for an opportunity to work for a global brand where you can use your skills, be part of a diverse team and grow with a dynamic company?

We are looking for an experienced Finance Administrator with a passion for the air charter, aviation, or travel industry who will thrive in a fast-paced environment, and wants to learn and grow with the Chapman Freeborn Airchartering team.

You bring the passion and experience; and we provide the training and the opportunity to embark on a long and successful career in aviation, with growth and development opportunities. And the opportunity to work with and learn from experienced global leaders in the industry.

Purpose of the Role

To support the Finance team with finance-related tasks, especially accounts receivable and payables

To work in alignment with Chapman Freeborn’s finance strategy

Key Job Responsibilities


Create all new jobs for the charter group and OBC fixtures using Sage X3 software

Prepare and send customer sales invoices using the CRM and Sage X3

Send outstanding debtor’s statements to customers/brokers with balances on a weekly basis

Input all sales invoices into Sage in a timely manner

Reconcile Power BI & CRM to close all completed flight fixtures

Reconcile the American Express statement weekly

Reconcile the United Airlines statement bi-weekly

Assist OBC Group to reconcile ticket bookings and other fixture costs through the complete purchase function

Save and upload all backup documents to the shared drives and Sage X3

Post cash receipts from the previous day’s bank report into Sage X3

Update the debtors report adding dispute comments as needed and submit to management weekly

Maintain and upload all required documents to Client Portals

Cover for other finance team members during their absences

Update the Jobs Spreadsheet


Run month end Power BI report

Run month end debtors report

Qualities We Look For

Team player to work in a fast-paced environment

Strong relationship building, account management & customer service skills

Strong problem-solving skills and decision-making aptitude

Strong ethics and reliability

Strong leadership skills

Highly organized with meticulous attention to detail

Analytical and goal oriented

Ability to successfully balance client needs with business objectives

What’s It In It For You

Competitive salary

Comprehensive benefits package

Opportunity to join a global company and be part of a diverse international team

Unlimited access to thousands of courses on LinkedIn Learning platform

With almost 50 years of experience, the Chapman Freeborn group provides a diverse range of aviation-related services on a global basis. Our expertise in all areas of the air charter industry makes us the number one choice for many of the world’s leading logistics providers, multinational corporations, travel partners, and well-known names from the entertainment business.

Whether it’s arranging the delivery of oil equipment to a remote location, organizing flights for a professional sports team, or booking private jets to an island resort, the sky’s the limit when it comes to the charter business.

Chapman Freeborn is a family member of Avia Solutions Group, a leading global aerospace services group with almost 100 offices and production stations providing aviation services and solutions worldwide. …

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About Chapman Freeborn Airchartering