EXECUTIVE ASSISTANT TO CEO MATERNITY COVER (6 MONTHS) Job at Cargo Logic Air in Uxbridge
To provide an efficient and responsive administrative, organisational, and logistical service to the CEO, helping him to manage and prioritise his time. You will be responsible for providing full secretarial assistance to the CEO to ensure a high level of service is maintained.
This position will be of key importance within the organisation and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer focused environment. You will be able to demonstrate the ability to effectively plan and organise your workload and the initiative to resolve issues quickly in an appropriate manner.
Main duties – Working remotely
Manage and maintain the CEO’s diary.
Ensuring appointments do not clash or do not leave sufficient time for CEO to work with appointments,
Ensure busy diary commitments, are managed effectively; liaising with the relevant EA/PA’s of other internal and external organisations to schedule appointments as required.
Maintain contact with the CEO using mobile device to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a member.
Ensure contract/agreement requests are approved/signed by the CEO in a timely manner. Working with the relevant departments to verify appropriate reviews have taken place prior to escalating to CEO.
Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
Prepare correspondence on behalf of the CEO, including the drafting of general replies.
Minute general meetings as required on behalf of the CEO.
Provide a service that is in line with the CEO’s work habits and preferences.
To attend training and meetings as and when required. You may be required to perform other ad-hoc tasks for the Senior Leadership Team that may be deemed necessary.
Be aware of Health and Safety standards; along with a high understanding of Dignity and Diversity in the workplace
A good deal of common sense, etiquette and an ability to think on one’s feet
Has worked in a multicultural organisation
Ideally educated to degree level (A’ level education considered)
A minimum of four years PA/secretarial experience at a senior level
Excellent computer skills using all Microsoft Office and other programmes such as Teams and Zoom, speed and accuracy essential
Excellent organisational skills
Excellent communication skills, both verbal and written
Professional telephone manner
Proven ability to work under pressure and to tight deadlines
Bright, confident personality
Flexible and mature approach with ability to work unsupervised
Knowledge and experience of the aviation industry would be highly desirable
Applications should be made to [email protected]. Applicants should submit a CV and Covering Letter stating how they match the criteria. Also they are able to work in the UK and prove 5 years employment history.
About the Company
Company: Cargo Logic Air
Company Location: Uxbridge