Executive Assistant – Temporary Jobs in New York, NY at Hudson’s Bay Company
Title: Executive Assistant – Temporary
Company: Hudson’s Bay Company
Location: New York, NY
Day In The LifeThis six-month temp Executive Assistant (EA) position supports the EVP, General Counsel and CFO at Hudson’s Bay Company. The EA will be responsible for providing comprehensive support, by successfully managing schedules, calendars, meetings and administrative projects. This dynamic position requires the ability to anticipate needs, think critically, act quickly and offer solutions to problems with a high level of professionalism and confidentiality. This role is based in our Brookfield Place offices in downtown Manhattan and the incumbent will work closely with the EA of the Executive Chairman/CEO at Hudson’s Bay Company
What You Will Do
Provide sophisticated calendar management for the executives.
Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and handle all logistics for office meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; partner with the Aviation team on domestic and international travel logistics.
Complete a broad variety of administrative tasks that facilitate the Executives’ ability to effectively lead their organizations. This includes accurately and efficiently: assisting with special projects; designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with internal staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements and completing expense reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature.
Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the Company’s style and policies.
Coordinate all Leadership Team meetings and assist with staff and/or board meetings and events as needed.
Provide a “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the Executives and their direct reports; demonstrating leadership to maintain credibility, trust, and support with their Leadership Teams.
Submit all invoices and Legal billing correctly and on time.
Provide event management support as requested.
Provide hospitality to all guests and help to create a welcoming environment.
What You Will Need
Bachelor’s degree required
Strong work tenure: three to five years of experience supporting C-Level Executives.
Strong ability to execute work with a diversity, equity, and inclusion lens.
Expert proficiency with Google Suite and Microsoft Office; ability to design and edit presentations and materials.
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, senior executives, staff, vendors and business partners.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.
Ability to switch priorities and direction at a moment’s no…