Executive Assistant & Office Manager Jobs in Cottonwood Heights, UT at Breeze Airways™

Title: Executive Assistant & Office Manager

Company: Breeze Airways™

Location: Cottonwood Heights, UT

Working at Breeze Airways is an exciting endeavor and a serious commitment to bring “The World’s Nicest Airline” to life. We work cross-functionally with truly awesome Team Members to deliver on our mission:“To make the world of travel simple, affordable, and convenient. Improving our guests travel experience using technology, ingenuity and kindness.”Breeze is hiring- join us!Breeze Airways is seeking a highly motivated and energetic Executive Assistant. This role will report to the President of Breeze and provide administrative support to the Executive Team. This critical role will also support the management of our corporate headquarters office located in Cottonwood Heights, Utah. The right individual will be a natural people connector and collaborator with our valued Team Members. Through knowledge of the organization and the responsibilities of key players, the Executive Assistant will facilitate conversations to support open communication with Team Members. Critical thinking, intuition, and the ability to keep confidences are critical to the role, along with high energy and a whole lot of Serious Niceness.

Here’s What You’ll Do

Provide high-level administrative support and assistance to the entire Executive Team

Perform various administrative tasks, drafting and/or proofing letters, memos, invoices, reports, and other documents for senior leadership

Arrange travel and accommodations for executives, partnering with Team Travel to ensure all bookings are in alignment with our Travel Policies

Ensure Executive Team expense reports are, approved, and processed in a timely fashion

Schedule and attend various meetings alongside executives, taking notes and recording minutes

Arrange various meetings, including booking space and catering, when necessary, take meeting notes, and help to ensure meetings maintain a focus on priorities

Organize, execute, and assist with team activities and events

Collaborate with Team Members from all parts of the organization and make sure relevant concerns are elevated

Build and organize reporting on key initiatives and metrics

Set agendas, record notes and action items, and follow up with executives and other Team Members on key commitments and deliverables

Procure office supplies and maintain relationships with business partners

Procure breakroom supplies, including snack and drink items

Maintain confidentiality and manage communication appropriately

Manage the Breeze space at headquarters, including resolving room booking conflicts, handling mail and deliveries, and coordinating with building management

Create a welcoming environment for all Team Members and find opportunities daily to wow the team

Have the pulse of the team and communicate opportunities to improve

Execute other duties and responsibilities as requested by the Executive Team

Achieve performance measures and adhere to established standards in conjunction with Breeze Aviation Group Values of Safety, Kindness, Integrity, Ingenuity, and Excellence

Here’s how you’ll be Success

Minimum Qualifications

4-year degree from an accredited university or 4+ additional years of relevant experience

High performance orientation, ability to work well under pressure, prioritize projects, meet deadlines, and maintain flexibility

Initiative-taker must have a cheerful outlook and powerful desire for success

Enthusiastic personality and collaborator

Ability to function well in a high-paced and at times stressful environment

Excellent time management skil…

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About Breeze Airways™