Overview
Executive Assistant & Office Manager Jobs in Cottonwood Heights, UT at Breeze Airways™
Title: Executive Assistant & Office Manager
Company: Breeze Airways™
Location: Cottonwood Heights, UT
Working at Breeze Airways is an exciting endeavor and a serious commitment to bring “The World’s Nicest Airline” to life. We work cross-functionally with truly awesome Team Members to deliver on our mission:“To make the world of travel simple, affordable, and convenient. Improving our guests travel experience using technology, ingenuity and kindness.”Breeze is hiring- join us!Breeze Airways is seeking a highly motivated and energetic Executive Assistant. This role will report to the President of Breeze and provide administrative support to the Executive Team. This critical role will also support the management of our corporate headquarters office located in Cottonwood Heights, Utah. The right individual will be a natural people connector and collaborator with our valued Team Members. Through knowledge of the organization and the responsibilities of key players, the Executive Assistant will facilitate conversations to support open communication with Team Members. Critical thinking, intuition, and the ability to keep confidences are critical to the role, along with high energy and a whole lot of Serious Niceness.
Here’s What You’ll Do
Provide high-level administrative support and assistance to the entire Executive Team
Perform various administrative tasks, drafting and/or proofing letters, memos, invoices, reports, and other documents for senior leadership
Arrange travel and accommodations for executives, partnering with Team Travel to ensure all bookings are in alignment with our Travel Policies
Ensure Executive Team expense reports are, approved, and processed in a timely fashion
Schedule and attend various meetings alongside executives, taking notes and recording minutes
Arrange various meetings, including booking space and catering, when necessary, take meeting notes, and help to ensure meetings maintain a focus on priorities
Organize, execute, and assist with team activities and events
Collaborate with Team Members from all parts of the organization and make sure relevant concerns are elevated
Build and organize reporting on key initiatives and metrics
Set agendas, record notes and action items, and follow up with executives and other Team Members on key commitments and deliverables
Procure office supplies and maintain relationships with business partners
Procure breakroom supplies, including snack and drink items
Maintain confidentiality and manage communication appropriately
Manage the Breeze space at headquarters, including resolving room booking conflicts, handling mail and deliveries, and coordinating with building management
Create a welcoming environment for all Team Members and find opportunities daily to wow the team
Have the pulse of the team and communicate opportunities to improve
Execute other duties and responsibilities as requested by the Executive Team
Achieve performance measures and adhere to established standards in conjunction with Breeze Aviation Group Values of Safety, Kindness, Integrity, Ingenuity, and Excellence
Here’s how you’ll be Success
Minimum Qualifications
4-year degree from an accredited university or 4+ additional years of relevant experience
High performance orientation, ability to work well under pressure, prioritize projects, meet deadlines, and maintain flexibility
Initiative-taker must have a cheerful outlook and powerful desire for success
Enthusiastic personality and collaborator
Ability to function well in a high-paced and at times stressful environment
Excellent time management skil…
