Corporate Aviation Scheduler Jobs in Seattle, WA at Hansell Tierney

Title: Corporate Aviation Scheduler

Company: Hansell Tierney

Location: Seattle, WA

Hansell Tierneyis helping our client with a search for aCorporate Aviation Schedulerto join their aviation department to schedule the Corporate Aircraft for domestic and international travel for principals.

Location:Hybrid Remote based out of Seattle, WA (Boeing Field) – 3 days in office/2 days remote

US citizens and those authorized to work in the US are encouraged to apply.

Work sponsorship is not available at this time.

Background Check:Must be able to satisfy an extensive background check and related requirements.


Summary:This position assists with flight coordination, scheduling, and office, finance and administrative support.

Core Responsibilities:

Scheduling, revising, and canceling of all flights while working closely with business offices, crew, security teams, and other support staff.

Act as a point of contact for coordinating Principal and guest requirements for scheduling aircraft travel.

Follow all Flight Operation Manual procedures to ensure accurate manifest and flight record-keeping for the organization. Call out any omissions prior to departure for resolution.

Schedule crew, including independent contract crew, hotels, rental cars, and airline flights ensuring adherence to internal procurement policies, crew rest, and duty requirements.

Maintain all crew and passenger travel profiles. Coordinate passport renewals and visa applications.

Prepare and coordinate internal aircraft schedules based on Principals’ needs and according to crew availability, mechanical requirements, weather, and government regulations. Work closely with Chief Pilot, Director of Maintenance, and assigned PIC to provide accurate flight schedules for Principals well in advance of trip commencement. Advise appropriate personnel of potential delays and cancellations.

Provide administrative support to all staff as necessary on projects and administrative work as assigned.

Education and Experience:


Associates Degree or equivalent combination of education, training, and experience.


3+ years of corporate Aviation administrative-support experience, preferably in a complex and fast-paced organization.

Experience or coursework in Corporate Aviation Management, Scheduling, Dispatch, CRM, SMS, or other aviation-specific training.

Extensive experience with online travel resources. High level of competency booking airline and hotel reservations online.

Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals, including travel arrangements, and expense reconciliation.

Experience with complex, high-level international corporate aviation flight scheduling preferred.

Experience using flight-management software preferred.

Office Management experience preferred.

Skills and Abilities:

Proficiency with MS Office.

Must be able to work collegially and collaboratively.

Ability to function with minimal supervision and demonstrate initiative in determining appropriate next steps.

Excellent interpersonal and communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels inside and outside of the organization.

Exceptional organization, attention to detail, and time management skills to handle multiple and competing priorities.

Ability to discreetly work with confidential information.

Ability to absorb and distill new information.

Ability to effectively partner with management and colleagues at all levels of the orga…

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About Hansell Tierney