Billing Specialist, Managed Aircraft Job at Clay Lacy Aviation – 3.2 in Van Nuys, CA

Clay Lacy Aviation has been providing private jet services around the globe since 1968. Taking pride in the pursuit of perfection is at the center of everything that we do. Our most valuable asset is our experienced team.

We are seeking an experienced Billing Specialist for our full-service FBO at Van Nuys airport. If you meet the minimum requirements and are goal-oriented, dedicated, proactive, and enjoy a customer-centric culture, we would be delighted to get to know you better.

Position Summary

The Specialist will assume responsibility for new aircraft introduction into the Company’s software systems and billing schedules; monthly invoicing of aircraft owner flight crews and maintenance staff, oversight fees, and hangar rentals; maintenance of flight crew members in employee expense report software; calculation of monthly Charter sales commissions; bi-monthly reconciliation of payroll and production of associated reporting; work with multiple software platforms to achieve objectives; enhance current procedures; develop new reports and analysis; advance current software capabilities; work with all staff levels to achieve the desired results.

A high level of personal integrity is required as the Specialist bears responsibility for fair and equitable treatment of aircraft owners and for the Company’s financial interests. Successful candidates will possess excellent analytical skills along with a thorough knowledge of basic accounting principles.


Set up new aircraft in Company software programs & spreadsheets

Analyze aircraft management agreements

Resolve any questions or issues with management agreements

Monthly billing of flight crews, oversight fees and hangar rentals

Annual billing of flight crew bonus payments

Confirm new & departing crew members are properly invoiced

Confirm new & departing aircraft are properly invoiced

Reconciliation of monthly revenue streams

Addition of crew members to expense report software

Maintain close working relationships with Aircraft Managers, Maintenance controllers, HR & Payroll

Attend aircraft Onboarding meetings in order to stay abreast of all changes in CLA’s fleet

Reconcile payments to 3rd party vendors providing hangars for use of CLA aircraft owners

Assist in calculation of monthly Charter sales commissions

Reconcile bi-monthly company payroll & resolve issues with the Payroll department

Confirm Aircraft Manager commissions are allocated to the correct aircraft

Reconcile flight crew expense variances between payroll periods

Reconcile flight crew compensation to owner invoices

Assist in ongoing process improvement initiatives for Accounting software and procedures

Provide high-quality reporting & analysis sufficient to identify problems; present solutions; support business decisions

Additional responsibilities as assigned by Manager

Bachelor’s degree in Accounting, Finance, or related field

4 – 5 years of relevant experience

Skills and Abilities:
Excellent communication and interpersonal skills

Ability to take initiative & work independently

Microsoft Dynamics Great Plains or a similar ERP program

Advanced Excel skills

Aviation industry experience will be very helpful but is not required


Clay Lacy Aviation offers an excellent benefits package including medical, dental, vision, matching 401(K), and more to employees in full-time positions.

Equal Opportunity Employer

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

All applicants must submit to a pre-employment drug screen and background check.

About Clay Lacy Aviation

Founded in 1968 by legendary aviator and industry pioneer Clay Lacy. Today, Clay Lacy Aviation is considered the world’s most experienced operator of private jets. Prominent individuals and leading corporations trust Clay Lacy for aircraft management, charter, maintenance, avionics, interiors, and FBO services. The company has aircraft operations and regional offices across the U.S., including full-service FBOs in Los Angeles and Orange County, and aircraft maintenance centers in Los Angeles, San Diego, and Oxford, Connecticut. With the most knowledgeable team in the industry, Clay Lacy delivers superior safety, service, and value to aircraft owners and jet travelers worldwide. Visit claylacy.com

About the Company

Company: Clay Lacy Aviation – 3.2

Company Location:  Van Nuys, CA

Estimated Salary:

About Clay Lacy Aviation - 3.2