Aviation Parts Repairs Coordinator Fredericksburg, VA Job at Zenith Aviation – 4.0 in Fredericksburg, VA

The Repairs Coordinator is responsible for all aspects of the sourcing and procurement process including locating qualified vendors, compiling competitive bids, communicating with vendors, analyzing total cost, and researching part information as needed. He/she reports directly to the Purchasing Manager. The Repairs Coordinator is responsible for tracking and following up on customer orders throughout the completion of the order, often interfacing with both customers and vendors via telephone and email. The Repairs Coordinator will coordinate with other departments as needed to meet requirements. The ideal candidate is highly organized and dependable with excellent administrative skills. Training provided.

  • Perform daily activities, including composing emails, entering information into the ERP database system, communicating with vendors, tracking order status and sourcing parts
  • Determine landing cost of parts and repairs, including cost of shipping, duties, and taxes
  • Interface with maintenance providers to provide the quickest turnaround possible, sourcing parts when beneficial; ensuring all work meets customer requirements
  • Discuss repair issues with customers and maintenance providers
  • Ensure all work product complies with our ISO certified quality management system
  • Respond to requests for information from vendors, customers, and internal requests from other departments
  • Provide order status reports to customers
  • Process vendor claims and drop shipments through the ERP system
  • Identify and communicate opportunities for improvement in work process for both quality and efficiency
  • Prioritize and manage workflow to meet all deadlines and create cost savings
  • Perform training and development activities to continue to improve skills
  • Comply with all company policies and procedures
  • Communicate effectively with managers and coworkers to provide needed information and support without disruptive or excessive communications
  • Other duties and responsibilities as assigned

Desired Skills / Qualifications

  • Punctual, reliable, dependable – act with integrity in all situations
  • Ability to maintain a positive and friendly work environment
  • Must have experience in Microsoft Office, including Excel and ability to find reliable information using internet resources
  • Ability to communicate concisely and effectively by phone, email, and face to face
  • Ability to listen effectively and follow through on requests
  • Ability to calculate cost and pricing using factors from multiple sources
  • Ability to analyze situations and environments, then make suggestions for improvements
  • Must be able to adjust to a rapidly changing work environment and bring creative solutions to atypical problems
  • Ability to learn and implement changes in work processes
  • Ability to manage multiple projects simultaneously and see all to successful completion
  • Strong organizational skills and attention to detail
  • Must be able to simultaneously manage multiple tasks and properly allocate time to ensure completion by deadlines
  • Ability to analyze and apply policies and procedures
  • Ability to work well with people from all socioeconomic and cultural backgrounds
  • Ability to work in a continually changing environment
  • Ability to work independently or with a team
  • Ability to learn relevant mathematics, computer systems and office equipment including Microsoft Office suite software, ERP database, email, copier, and fax
  • Must be able to read, write and communicate effectively in both written and spoken English
  • Ability to stand or sit for extended periods of time

Job Type: Full-time

Pay: From $19.25 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance



  • High school or equivalent (Preferred)


  • Management: 1 year (Preferred)


  • Driver’s License (Preferred)

Work Location: One location

About the Company

Company: Zenith Aviation – 4.0

Company Location:  Fredericksburg, VA

Estimated Salary:

About Zenith Aviation - 4.0