Administrative Clerk Jobs in Kent, OH at Kent State University

Title: Administrative Clerk

Company: Kent State University

Location: Kent, OH

Job Title:Administrative Clerk

Physical Location:Kent, Ohio


Basic Function:Provides administrative and clerical assistance for the administration of Kent State University and department programs and projects. Reports to department head or other designated administrative supervisor.

Additional Basic Function – if applicable:Examples of Duties:Duties/essential functions may include, but not be limited to, the following:Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the University (e.g, athletic association regulations, various national testing agency procedures, etc.); provides technical advice and information to aid administrator in decision making; answers questions and resolves administrative and budgetary problems.

Serves as liaison and acts on behalf of administrator in regular dealings with persons within (e.g., faculty, professional and supervisory staff, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences.

Compiles information for reports disseminated within and outside the University.

Composes correspondence to students and others concerning requests for information or processing of forms; may mail standard response letters (i.e., form letters) for routine requests.

Provides clerical support for programs and projects; prepares and processes forms; maintains a system of paper and/or computerized files.

May train and direct student or temporary employees; may participate in training new employees.

Performs related duties as required.

Additional Examples of Duties – if applicable:Minimum Qualifications:High school diploma or equivalent. A minimum of one year responsible experience in an office or business setting.

License/Certification:Licenses and/or certifications related to a specialized area (e.g., aviation), if required by position.

Knowledge Of:Bookkeeping/accounting procedures and terminology, if required by position

Office practices and procedures

Standard procedures for alphanumeric filing

Specific software may be preferred

Skill In:Written communication (e.g., to compose reports, correspondence and memos)

Typing (i.e., 35 net words per minute), if required by position

Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, answer routine questions)

Public speaking, if required by position

Ability To:Gather, collate, and classify information according to established method.

Define problems, collect data, and draw valid conclusions

Apply policies and procedures

Resolve problems independently and make decisions

Read and comprehend a variety of written material

Operate various office equipment (e.g., calculator, copy machine, facsimile machine, etc.)

Operate a computer for word processing, data entry/retrieval, and data management

Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)

Preferred Qualifications – if applicable:Excel experience; strong customer service experience.

Assessments:Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Conditions / Physical Requirements:Normal office environment; may work varied hours to include evenings and weekends during peak p…

Upload your CV/resume or any other relevant file. Max. file size: 80 MB.

About Kent State University